Using Akademia Pro - Timetable Tab

On opening the Akademia after set-up, you’ll first see the Timetable tab on today’s date (or the last viewed date). You’ll also be able to tap other tabs for ‘My Classes’, ‘Settings’ and ‘Refresh’. On the left hand side of the screen you will the current date and month selected and your ‘To-Do’ list.

Navigation (Day View)

Swipe left or right to see the next or previous days.

Choose a date to view from the calendar picker (top left). Swipe left or right on the month to see the next or previous months.

Tap ‘Today’ to return to the current day.

Swipe up or down to see later or earlier times.

Navigation (Week View)

Swipe left or right to see the next or previous weeks

Choose a week to view from the calendar picker (top left). Swipe left or right on the month to see the next or previous months.

Tap ‘This Week’ to return to the current week.

Swipe up or down to see later or earlier times.

Tap the lesson to view the Time, Class and Room.

Tap ‘Weekend’ to view/hide Saturday and Sunday.

The blue dot and horizontal white line indicates the current time.

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Lesson Details

In day view, tap a lesson in the timetable to add details. In week view, tap a lesson then tap the popup bubble to enter lesson details.

In lesson details you can:

Add a lesson title, and notes if you wish.

Review how well the class understood the lesson.

You can also add homework assignments.

To send the lesson notes and homework assignments to the class, tap “Push lesson details and assignments to class”.

The pupil will not be able to edit the notes and assignments you send them.

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Adding a Homework Assignment

In the Lesson details screen, tap ’Add Assignment’.

Add a Name/Title and notes for the assignment.

Set the deadline (due-in date).

Add any notes relating to the assignment and tap ‘save’.

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Multiple assignments may be added and any assignment can be edited once entered.

Creating a Lesson Plan

Tap ‘Lesson Plan’ on the top right of the Lesson Details.

Enter your lesson notes.

List the necessary resources for the lesson.

Add your goals for the lesson.

Add any pictures for the lesson (Up to 5).

Copy a Lesson Plan and Lesson Details

From the timetable screen, access the Lesson Details screen for the lesson you wish to insert the details and plan into.

Tap the ‘insert’ button (two white pages) located next to the ‘back’ on the top left hand corner.

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A list of your classes will appear, tap the class that contains the lesson you want to use.

A list of your Lessons will appear, tap the lesson you wish to copy.

Tap the ‘paste button’, which is the same as the ‘insert’ button but now has one white and one green page.

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Adding new ‘one-off’ items to your timetable

Tap the ’+’ button in the top right of the timetable to add a new ‘one –off’ event to your timetable, or to set yourself a Task

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A Task does not appear in your timetable, but is a reminder and will appear in your to-do list).

Specify a subject (optional).

Add a title and notes for the Task.

Set the deadline (due date).

Set the reminder period (Akademia will remind you in advance of the due date if you want).

Set the repeat frequency.

A new ‘one –off’, ad-hoc event can be a Lesson, CPD, Meeting, Parents Evening Appointment or Other Appointment. These will overwrite what’s in your timetable and allow you to make an alteration if an unforeseen event occurs, without changing your whole timetable.

For any of these you must add a Title, date, start and end time. Optional entries include location and repeat frequency.

Tap ‘Save’ when finished, and the ‘one –off’ event will show in the timetable. You can tap to edit it. If it is a ‘one –off’ lesson you will also be able to add a lesson review and add assignments as with normal lessons.

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Editing your Timetable

If your timetable changes as some point during the academic year, you can edit your timetable. Tap the ’+’ button in the top right of the timetable and tap ‘Edit Timetable’

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To delete a lesson from your timetable, navigate to the period and tap the red cross.

To select a new lesson, tap the period and a list of available lessons (including the including your name) will appear on the left hand side. Tap on the lesson you wish to add. Complete this process for all deleted lessons

N.B. Lesson details and associated assignments for historical lessons will not be deleted